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WHAT IS AN AUTOMATED ENROLLMENT, LOTTERY, AND WAITLIST MANAGEMENT SYSTEM FOR CHARTER SCHOOLS? |
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The best way to answer this is to give you an example. |
You are in charge of admissions and your open enrollment form has been online accepting applications.
You now have 100's or 1000's of applications, enough to require a random lottery for all grades.
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Your lottery is scheduled for tonight at 7PM in your school's meeting hall.
Anxious parents start arriving at 6:30PM and by 7:15 the room is still filling up.
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You begin by providing the parents some information and telling everyone that the official lottery will be run at 7:25PM
The clock strikes 7:25PM and by 7:26PM your lottery is successfully run!*
Every parent (even the ones who stayed home) has been notified:
- That their their child received a seat in the lottery, and they can accept their seat offer with the press of a button.
- They were placed on the waitlist and they know their waitlist position number.
Your drive home is uneventful and you can't wait until the weekend.
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Congratulations, the time is now 8PM and your school's lottery was 100% successful, 100% compliant, and 100% audit proof.
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Now it's time to let the system run itself, you can sit back and relax and the system will manage the rest of the work for you.
* While a 1 minute completion time for running a school lottery would be nice, they generally take longer to process all the records, even with fast computers.
So what happened?
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Every parent knows exactly how long they have to accept or decline their invitation to the school. |
Every parent can easily inform the school of their intent and begin filling out their full student registration packet. |
Wait-listed parents know their child's exact place on the wait-list and are updated as it changes. |
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Wait-listed parents are processed automatically and are invited to accept a seat as seats become available. |
Your seats for every grade are now filled automatically until each grade is fully enrolled. |
During your first ADM count if you have an empty seat you can fill it quickly without having to call parents one at a time. |
