Post Lottery Automated Continuous Enrollment

After your lottery is run, and all of your parents have been informed, you now move into the post lottery phase, this is where the real work begins. Below are just a few of the post lottery time consuming activities. 
  • Following up with parents to confirm their child's acceptance during the lottery
  • Keeping waitlisted parents informed of their position on the waitlist
  • Reminding parents who confirmed their lottery invitations to start their student registration process, and provide their required documents
  • Retracting seat offers because parents did not follow-up on their seat invitation or student registration in the allotted time based on our school's policies.
  • Extending seat offers as new seats become available.
  • ​Continuing to process new student applications, based on seat availability and grade waitlists.
  • Constant parent support.
Having a system that is 100% automated, to do the very important on-going work of enrolling new students is what we call Post Lottery Automated Continuous Enrollment or PLACE. 

​Now you can relax and have full confidence that your system is  working for you to manage your post lottery enrollment, activities fully-unattended. 
Here is an example of post lottery automated continuous continuous enrollment (PLACE)?
  • Your lottery was run on March 1st and the first day of school is August 25th.
  • On August 20th, a Saturday, it's around 10PM and  eight families who had accepted lottery seats for Kindergarten decide to decline their seats.
  • You are now 5 days from the first day of school, and you suddenly have 8 open seats in Kindergarten, and you probably don't even know about it yet, and won't find out until Monday morning when they don't show up.
  • PLACE defined: While you were sleeping (over the weekend) the system automatically filled those seats,  and by Monday morning 8 new families were fully enrolled, all with completed student registration packets.  
  • And you never had to get out of bed to make it happen.​
​In many instances you don't know that those 8 families decided not to come, until the first day of school. Then it's a mad scramble to fill those seats and funding is now at risk! 
Automated Continuous Enrollment makes it possible to "know" and having a system that works towards ensuring that your school is fully funded.
​Just sit back, relax and enjoy your summer.