- Ensuring meticulous waitlist management to prevent missteps and mitigate potential financial consequences.
We may not have a Hollywood-style narrative filled with action-packed moments, but our journey began with a simple yet pivotal experience. Our Founder, a seasoned high-tech entrepreneur with deep expertise in software and technology, found himself deeply involved in managing the first lottery for a newly established charter school. He was part of a newly formed School Board, and as a high-tech entrepreneur, everyone looked towards him to go and 'figure it out.'
However, newly formed schools have budget constraints mainly due to the timing of allotted state funds, making acquiring a software solution financially out of reach. So, they resorted to a manual lottery, using numbered ice cream sticks drawn from buckets. With 500 available seats and thousands of applications, each stick bore a unique handwritten code by a board member among the 500 available seats and thousands of applications. The newly appointed principal would draw the sticks and call out the numbers, while another board member cross-referenced to announce the student's name. This laborious process proceeded at a pace of just three to four sticks per minute, subjecting hundreds of parents and children to an oppressively hot and uncomfortable auditorium for over four grueling hours. Witnessing this painstaking procedure firsthand was a turning point. More than one hundred parents, many with their children in tow, endured the painstaking ritual of ice cream sticks being drawn, numbers being called, and a frantic flurry of activity as multiple support personnel manually entered names into spreadsheets to maintain the newly formed lists. This experience underscored the need for a more efficient lottery, enrollment, and post-lottery waitlist management system. This experience taught us invaluable lessons. First, it highlighted that inviting parents to engage in a high-stress, nerve-wracking, and lengthy meeting in an uncomfortable environment was not an ideal way to introduce our school to the community. Such an approach could have a detrimental impact on enrollment. Additionally, it underscored the critical importance of post-lottery wait-list management in achieving full enrollment. This is a complex and multifaceted task, prone to potential missteps, with dire financial and reputational consequences for the school. Our Founder recognized the need for a better way, and that's precisely what we set out to create – a new and improved approach. We are Integrity6, a company dedicated to ensuring the success of charter schools. |
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